How to Renew a Domestic Helper’s Contract in Malaysia?

 

Hiring a domestic helper in Malaysia offers essential support for many households, especially for families with young children, elderly members, or hectic work schedules. However, like any employment relationship, domestic helper contracts must be periodically renewed to ensure legal compliance and continued employment. Whether you’re hiring a Filipino or Indonesian maid, renewing their contract involves several important steps. Here’s a detailed guide on how to do it.

1. Understand the Contract Duration

Typically, the employment contract for a domestic helper in Malaysia lasts for two years. As the expiry date approaches, employers need to start the renewal process at least 1–2 months in advance to avoid any lapses in legal employment status or visa validity.

2. Verify Eligibility for Renewal

Before initiating the renewal process, ensure that:

  • The helper is still medically fit (some agencies or immigration officers may require a new medical check-up).
  • There are no outstanding issues (legal, disciplinary, or financial).
  • Both parties are willing to continue the employment relationship under similar or renegotiated terms.

3. Renewal Process for Domestic Helpers Hired Through Agencies

If the helper was hired via a licensed maid agency, it’s advisable to go through the same agency for renewal. The agency can assist with:

  • Drafting and signing a new employment contract
  • Renewing the helper’s Work Permit (PLKS) via the Immigration Department of Malaysia
  • Updating the insurance and medical screening (FOMEMA) records
  • Handling documentation and fees

Note: Agency fees may apply, and the renewal cost may vary based on services rendered.

4. Renewal Process for Direct Hire Employers

If you hired your domestic helper directly, you’ll need to take the following steps:

Step 1: Renew the Work Permit (Pas Lawatan Kerja Sementara — PLKS)

  • Go to the Immigration Department of Malaysia or use the MyIMMs e-services (if applicable).
  • Submit the required documents:
  • Original and copy of the current PLKS
  • Valid passport (with at least 12 months validity)
  • Updated employment contract
  • Employer’s identification (IC) and income proof
  • Helper’s medical check-up results (FOMEMA, if required)

Step 2: Pay the Levy and Fees

  • A levy is required for domestic helpers (usually RM410/year for Indonesian and Filipino maids as of recent guidelines).
  • Renew or update insurance (foreign worker compensation and hospitalization insurance).

Step 3: Update FOMEMA Medical Examination

  • Some helpers may need to undergo a bi-annual medical check-up to maintain valid employment status.
  • Schedule and pay for the examination through FOMEMA’s website.

Step 4: Sign a New Employment Contract

  • Draft a new contract based on the guidelines of the helper’s country of origin (especially for Filipino or Indonesian helpers).
  • Contracts should include salary, duties, rest days, leave entitlements, and renewal terms.

5. Renewal at the Embassy or Consulate

Domestic helpers from countries like the Philippines or Indonesia often need to have their renewed contracts verified by their respective embassies:

For Filipino Helpers:

  • Visit the Philippine Overseas Labor Office (POLO) in Kuala Lumpur.
  • Submit the new contract for verification and pay any associated fees.
  • Obtain the Overseas Employment Certificate (OEC), which is necessary if the helper returns to the Philippines and plans to re-enter Malaysia.

For Indonesian Helpers:

  • Contact the Indonesian Embassy in Kuala Lumpur for contract attestation.
  • They may require proof of continued employment, salary compliance, and insurance coverage.

6. Keep Records of Renewal

Ensure you maintain copies of:

  • New employment contract
  • Updated PLKS
  • Embassy-stamped documents (if applicable)
  • Medical and insurance records

These records are important for future renewals, dispute resolution, or if authorities request verification.

Conclusion

Renewing a domestic helper’s contract in Malaysia requires attention to documentation, legal requirements, and bilateral embassy policies. By planning ahead, complying with immigration and embassy rules, and ensuring fair employment conditions, you can smoothly renew your helper’s contract and maintain a stable household environment.

Tip: Always check for the most current guidelines from Malaysia’s Immigration Department and the helper’s home country embassy, as regulations may change.

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